- Go to Ribbon > Table Tools > Layout > In the Data Group, click Convert to Text. Simple text can be boring. When you have the chance, convert your table of data to a more visual chart instead with one of the underused features in Microsoft Word 10 Hidden Features of Microsoft Word That Will Make Your Life Easier 10 Hidden Features of Microsoft.
- Convert PAGES (Pages Document) to DOC (Microsoft Word) online with CloudConvert. Pages is available for Mac OS X and iOS and is a competitor to Microsoft Word.pages files can contain complex documents with tables, charts and pictures. It supports almost all the Operating Systems. It can contain large amount of text, data.
However, InDesign doesn’t set a Table Style to imported tables, as it does with normal text, even when the tables inside the Word file have a Table Style applied. Instead, inline style applied to the tables in Word are kept.
A graphical chart is a useful way to convey information visually within a Microsoft Word document. Different versions of Word support different methods for converting data in a Word table. We'll show you how to do it.
This guide applies to Word for Office 365, Word 2019, Word 2016, Word 2013, and Word 2010.
For Newer Versions of Word
While older versions of Word let you right-click within a table to automatically convert it into a graph, newer versions open a separate Excel tool. Here's how to use it:
If you have lots of data to chart, consider creating your chart in Excel instead of making a Word table. If your chart needs regular updating, this is the best way to ensure it always reflects the latest numbers.
- Create your table in Word. Ensure the data cleanly lines up in rows and columns.
- Go to Insert > Chart and pick from one of the offered templates.
- A separate Excel window will pop up. Paste your data into it. The chart will automatically update with the new information.
- Modify the data as necessary to format the chart the way you want. When you're done, close the Excel window.
Once you've created your chart, you can use the Layout Options button to arrange it in your document.
For Word 2010
The process for creating a chart in Word 2010 is different than the one described above. Here's how to do it:
- Go to Insert > Illustrations > Chart.
- Select the type of chart you want and press OK.
- Type or copy/paste the data into Excel 2010. If you don't have Excel 2010 installed, Microsoft Graph opens instead.
Newer versionsOffice 2011
To convert text to a table or a table to text, start by clicking the paragraph mark on the Home tab so you can see how text is separated in your document.
Convert text to a table
- Insert separator characters—such as commas or tabs—to indicate where you want to divide the text into table columns.Tip: If you have commas in your text, use tabs for your separator characters.
- Apps for formatting rich text newsletters for mac mail. Use paragraph marks to indicate where you want to begin a new table row.In this example, the tabs and paragraph marks will result in a table that has 3 columns and 2 rows:
- Select the text you want to convert to a table.
- On the Insert tab, click Table > Convert Text to Table.
- In the Convert Text to Table box, choose the options you want:Under Table Size, make sure the numbers match the numbers of columns and rows you want.Under AutoFit Behavior, choose how you want your table to look. Word automatically chooses a width for the table columns. If you want another column width, choose one of these options:To do thisChoose this optionSpecify a width for all the columnsIn the Initial column width box, type or select a value.Resize the columns to fit the width of the text in each columnAutoFit to contentsResize the table automatically in case the width of the available space changes (for example, web layout or landscape orientation)AutoFit to windowUnder Separate text at, choose the separator character you used in the text.
- Click OK.After converting the text from the example above, the table looks like this:
Convert a table to text
- Select the rows or table you want to convert to text.
- On the Layout tab (next to the Table Design tab), click Convert to Text.
- In the Convert to Text box, under Separate text with, click the separator character you want to use in place of the column boundaries. Rows will be separated by paragraph marks.
- Click OK.
Convert a table to text
- On the View menu, click Print Layout.
- In the table, select any consecutive rows that you want to convert to paragraphs.
- Click the Table Layout tab, and then under Data, click Convert to Text.
Convert text to a table
Word begins new rows at paragraph marks and new columns at separator characters (tabs or commas, for example).
- On the View menu, click Print Layout.
- Indicate where you want to divide text into rows or columns by inserting the paragraph marks or the separator characters that you want.
- Select the text that you want to convert to a table.
- On the Table menu, point to Convert, and then click Convert Text to Table.
- Select the options that you want.